Your knowledge is scattered. AI Studio centralizes it.

Studio AI indexes over 20 file formats without any preparation on your part:

• Office documents: PDF (native and scanned with OCR), Word (.docx, .doc), Excel (.xlsx, .xls), PowerPoint (.pptx, .ppt), OpenDocument.
• Emails: .eml, .msg (Outlook), Gmail exports.
• Web: HTML, Markdown, web pages via URL.
• Structured data: CSV, JSON.
• Communications: Zoom/Teams transcripts (via connector), meeting notes.
• Specialized formats: DICOM for medical (extracted text), technical drawing PDFs (extractable text).

The only limitation: documents entirely in images without a text layer (photos of handwritten documents, poor quality scans). For these cases, an advanced OCR module can be activated with additional configuration. Indexing is automatic: you drop the file (or configure sync with Google Drive/SharePoint/OneDrive), and Studio AI handles the rest in 2 to 10 minutes depending on document size.

Three mechanisms depending on your situation:

1. Real-time automatic synchronization (recommended): connect Studio AI to your Google Drive, SharePoint, or OneDrive. Every new or modified file in a designated folder is automatically reindexed within 15 minutes. Ideal for organizations that frequently update procedures.
2. Triggered manual update: you re-drop the updated file. Studio AI detects it already exists and replaces the old version with the new one. The old version is no longer accessible to users (but retained 30 days for audit).
3. Document versioning: for organizations managing multiple simultaneous versions, Studio AI can maintain both versions and AI indicates which is current based on your configuration.

Recommended best practice: name your files with a version date (e.g., "HR-Policy-2025-03.pdf") to facilitate update tracking.

Studio AI supports a two-level permissions system:

1. Separate workspaces: you can create distinct spaces by department (HR, Finance, Legal, Operations). Each space has its own document base. An HR employee accesses the HR space, not the Legal space.
2. Fine document permissions: within a single space, certain documents can be restricted to subgroups. Example: all employees see general policies, but only managers see salary grids.

Management happens from a visual administration panel, identical to sharing management in Google Drive. Available access types: read-only (can query but not see source document), full read (can open source passage), admin (can add/remove documents). Each access is auditable: who queried what and when.

Yes — and it's strongly recommended for several sectors. Studio AI can index three types of sources:

1. Your internal documents: your organization's intellectual property (contracts, procedures, policies, internal notes).
2. Downloaded public documents: you can download and index public standards (IFRS, ISO), regulatory texts (Quebec Civil Code, OSFI regulations, official health protocols), public case law. These documents are treated like yours but remain identified as "external source".
3. Real-time web pages (Pro and Enterprise plans): Studio AI can be configured to include specific web sources in its searches.

Concrete example for an accounting firm: the base combines your own declaration templates, downloaded CRA tax guides, and a connection to Revenu Québec legislative updates.

Three mechanisms to handle contradictions:

1. Temporal marking: each indexed document carries its ingestion date and last modification date. When multiple versions exist, the AI indicates each source's date in its response.
2. Primary version designation: in document settings, you can mark a version as "official version." AI prioritizes this version in its responses and mentions others as "archived versions."
3. Contradiction detection: during indexing, Studio AI can detect significant internal contradictions (two contradictory clauses in the same document or between two linked documents). A contradiction report is generated for your review.

Practical advice: always clearly designate the current version in the file name or metadata.

Yes, with several modalities:

1. Response sharing: each response generated by Studio AI can be copied with its source citations in one click, to paste into an email, Word document, or ticketing tool.
2. Report export: you can generate a structured report compiling responses to a series of questions (useful for preparing a briefing or onboarding document).
3. Controlled share links (Pro and Enterprise plans): you can share limited access to a portion of the knowledge base with an external third party (client, partner, auditor) via a time-limited secure link. The third party can ask questions about the shared documents without accessing your full base.
4. API: Studio AI responses are accessible via API, allowing your developers to integrate responses into your own internal applications.

Security restriction: export of the full document base is only possible for an administrator with enhanced authentication.